Privacy Policy
Your Data, Our Responsibility
At BeeAutomated, we're committed to protecting and respecting your privacy. This statement explains when and why we collect personal information, how we use it, the conditions under which we may share it with others, and how we keep it secure.
Who We Are
BeeAutomated is an AI automation agency located at Sprinkelestraat 24, 3690 Zutendaal. We specialize in developing AI-powered automation solutions for businesses.
As a data controller, we're responsible for how your personal information is processed and protected. If you have any questions about this privacy statement or our data practices, please contact us at info@bee-automated.com.
Our Commitment to Your Privacy
We adhere to the General Data Protection Regulation (GDPR). This privacy statement applies to:
- Visitors to our website bee-automated.com
- Clients using our AI automation services
- Partners and suppliers
- Job applicants
- Newsletter subscribers
Information We Collect
When you visit our website:
- IP address and device information
- Browser type and version
- Pages visited and navigation patterns
- Time spent on our website
- Referral source
When you contact us or use our services:
- Name and job title
- Company details
- Contact information (email, phone, address)
- Service preferences and requirements
- Communication history
- Payment information (for clients)
Specific to our AI automation services:
- Automation workflows and configurations
- Usage statistics and performance metrics
- System integration data
- Service customization preferences
How We Use Your Information
We process your personal data for these purposes:
Service Delivery & Improvement
- Setting up and managing your AI automation services
- Technical support and troubleshooting
- Service optimization and personalization
- Quality assurance and testing
Communication
- Responding to your inquiries
- Providing information about service updates
- Sending relevant newsletters (with your consent)
- Sharing thought leadership content in AI automation
Business Operations
- Contract fulfillment and administration
- Billing and accounting
- Market research and service development
- Legal compliance and regulatory requirements
Legal Basis for Processing
We process your data under one or more of these legal grounds:
- Contract fulfillment: Processing necessary for performing our service contract
- Legitimate interests: Where processing is in our legitimate business interests
- Consent: When you've explicitly agreed to specific processing activities
- Legal obligation: Where we need to comply with the law
Data Retention
We keep your information only as long as necessary:
Website visitor data is kept for 26 months. Marketing communications data is kept until you opt-out or after 5 years of inactivity. Client account data is kept for the duration of service plus 10 years. AI automation configuration data is kept for the duration of service plus 2 years. Job applicant data is kept for 1 year after application.
You can request deletion of your data at any time by contacting us.
Data Security
We implement appropriate technical and organizational measures to protect your data:
- Encrypted data transmission and storage
- Regular security assessments
- Strict access controls and authentication
- Staff training on data privacy
- Secure development practices for AI solutions
- Data breach detection and response protocols
Your Privacy Rights
Under GDPR, you have these rights:
- Access: Request copies of your personal data
- Rectification: Correct inaccurate or incomplete information
- Erasure: Request deletion of your data in certain circumstances
- Restriction: Limit how we use your data in certain situations
- Portability: Receive your data in a structured, machine-readable format
- Objection: Contest our processing of your data
- Automated decision-making: Not be subject to decisions based solely on automated processing
To exercise these rights, email us at info@bee-automated.com. We'll respond within 30 days.
International Data Transfers
If we transfer your data outside the European Economic Area (EEA), we ensure appropriate safeguards are in place through:
- EU Standard Contractual Clauses
- Adequacy decisions by the European Commission
- Binding corporate rules for transfers within our group
Third-Party Processing
We may share your data with trusted third parties:
- Cloud service providers hosting our platforms
- AI technology partners for specific automation features
- Professional advisers (lawyers, accountants, etc.)
- Regulatory authorities when legally required
All third-party processors are bound by data processing agreements ensuring the same level of data protection.
Children's Privacy
Our services are not directed at individuals under 16 years old. We do not knowingly collect personal data from children. If you believe we have collected information from someone under 16, please contact us immediately at info@bee-automated.com.
Changes to This Privacy Statement
We regularly review our privacy practices and may update this statement. The latest version will always be available on our website, with the effective date displayed at the top of the page.
Contact Information
BeeAutomated
Sprinkelestraat 24
3690 Zutendaal
Email: info@bee-automated.com
Website: bee-automated.com
Your Right to Complain
If you're unhappy with how we've handled your data, you may lodge a complaint with the Data Protection Authority (Gegevensbeschermingsautoriteit):
Website: www.gegevensbeschermingsautoriteit.be
Address: Drukpersstraat 35, 1000 Brussels
Phone: +32 2 274 48 00
Email: contact@apd-gba.be
Last updated: 16/05/2025